Operational guidance, not legal advice. Confirm details against the current rules.
Ask us how the IVF module generates the cycle documents and records consent, or book a demo for your fertility clinic.
Ask us on WhatsAppUnder the ART (Regulation) Act 2021 and ICMR guidelines, every fertility clinic in India must register under the Act, obtain written couple consent before each procedure stage, maintain detailed cycle and lab records for the prescribed retention period, and report cycle outcomes to the National ART Registry. Below, those duties become a monthly operational checklist.
Your records are no longer internal notes, they are inspectable evidence.
The ICMR guidelines that preceded the Act remain the operational reference for much of the documentation detail: what a consent should cover, what a cycle record should contain, and how laboratory events should be documented.
Consent under the ART framework is stage-by-stage, signed by both partners, before the stage happens.
| Cycle stage | Consent or document needed | When it must exist |
|---|---|---|
| Cycle initiation | Couple consent for the treatment plan, plus financial counselling acknowledgement of package cost and refund terms | Before stimulation begins |
| Ovarian stimulation | Informed consent covering the protocol, risks including OHSS, and alternatives | Before the first stimulation dose |
| Oocyte pickup (OPU) | Procedure consent covering anaesthesia and retrieval risks | Before the OPU procedure |
| Fertilisation and culture | Consent for the fertilisation method (IVF or ICSI) and embryo culture | Before insemination or injection |
| Embryo transfer | Consent covering number of embryos to transfer and multiple pregnancy risk | Before the transfer |
| Cryopreservation | Consent covering storage duration, fees, renewal, and disposition of unused embryos | Before freezing |
Stricter and more specific rules than routine couple cycles. The details are legal territory.
The test is whether the front desk can retrieve the record during an inspection, not whether it exists somewhere.
CuraVerto tracks cryopreservation chain of custody down to the individual straw, across tank and canister, so the register and the tank stay one record.
Registration is not the end of the relationship with the national framework: clinics are expected to report cycle and outcome data.
None of the duties require software. All are easier when documents are generated from cycle data.
CuraVerto's IVF & Fertility module is part of the Plus plan at ₹49,999 per year, excluding GST.
Yes. The ART (Regulation) Act 2021 requires every clinic offering assisted reproductive technology services, and every ART bank, to be registered with the national authority. Operating without registration attracts penalties under the Act. Registration also carries ongoing conditions, including record-keeping and reporting duties, so treat it as a continuing obligation rather than a one-time certificate.
No. The ART framework expects stage-specific informed consent: stimulation, oocyte pickup, the fertilisation method, embryo transfer, and cryopreservation each need consent from both partners before that stage happens. A single master consent signed at cycle start is the most common documentation gap found in fertility clinic files.
The framework requires long-term retention, commonly cited as a minimum of 10 years under ICMR guidance, and records must be producible for inspection by the appropriate authority. Because the exact prescribed period depends on the current rules, verify it against the latest ART rules on the Ministry of Health website rather than relying on a summary.
The National ART Registry is the central database under the ART framework through which the regulator monitors ART clinics and banks. Registered clinics are expected to report cycle and outcome data. Operationally, this means outcome information such as pregnancy confirmation must be captured back into the cycle record so the clinic can report it, months after the cycle itself closed.
No software makes a clinic compliant; compliance is about what the clinic actually does. What software changes is proof. CuraVerto generates nine printable cycle documents per IVF cycle and records WhatsApp consent acceptances with a timestamped record in an append-only log, linked permanently to the cycle, so the evidence exists the moment the work happens rather than being assembled before an inspection.
CuraVerto's IVF module generates nine printable cycle documents per IVF cycle, captures WhatsApp consent in an append-only acceptance log, and tracks cryo chain of custody to the straw. Part of the Plus plan at ₹49,999/year.
Prefer not to use WhatsApp? Leave your number and we will call.